FAQs: Registration

What are Registration Costs and Fundraising Minimums?

Type of Participant
Registration Fee Fundraising Minimum Requirement
Tour Rider  

$100

 

5 days (Full-time): $3,500

4 days: $3,000

3 days: $2,500

2 days: $2,000

1 day: $1,500

Virtual Participant $50 No set requirement, but $250 is the suggested minimum campaign
Volunteer $0 No set requirement, though volunteers are encouraged to fundraise

 

What is included with rider registration?

Lodging

  • Double-occupancy hotel accommodations.
  • Single rooms are available for an additional fee.
  • Full-Tour accommodations are for arrival on Sunday, September 15 through the evening of Friday, September 20, 2019, with departure the following morning; space and support will be available at the host hotel for packing and shipping bicycles through 11 AM on Saturday.

Food

  • Full-Tour riders – Six breakfasts (Monday through Saturday), five lunches (Monday to Friday), five dinners (Sunday through Friday, with one night to be scheduled for “dinner on your own”).
  • Partial-Tour riders – Breakfast, lunch and dinner each day you ride, unless you ride the “dinner on your own” day.
  • Snacks, water and other hydration drinks during each day’s ride, dispensed at rest stops.

Riding Support

  • Comprehensive route maps and notes (electronic and hard copies)
  • Full SAG support
  • Luggage transfer between overnight stops
  • Professional mechanical support

Apparel/Swag

  • Official Tour jersey: Three to five-day riders receive two; one and two-day riders receive one. Please wear your official Tour jersey on the road as often as you are able, most especially at starting and ending event days, and on defined days with key community engagement events.
  • One Tour des Trees tee shirt
  • Two Tour des Trees water bottles
  • One KASK cycling helmet for full-Tour riders (Partial-Tour riders who raise $2,000 or more will receive a cycling helmet, subject to availability).

Is rider registration limited?

Yes. 2019 registration is capped at 85 full-time riders or 90 total riders, whichever comes first. Registration will close at that time. If we reach that level before the scheduled registration closure date (July 1), we will establish a waiting list. As registered riders let us know that they are unable to participate, we will move people from the waiting list to the active team. Once a rider is moved to the active team, full fundraising responsibilities and expectations will be required by the scheduled deadlines, even though such riders may have a shorter period of time to complete their fundraising. We apologize for this possible inconvenience, but we must maintain our road safety standards in terms of support vehicle to rider ratios, and we must operate within the accommodations available to us on a Tour that is largely hosted in smaller cities or rural locations with limited facilities.

What if my plans change and I can’t participate?

Notify TREE Fund immediately. Your registration fee and all donations to your campaign are non-refundable.

What is a VIRTUAL PARTICIPANT and what is included in that registration?

See FAQs: Create Your Own Virtual Tour

How do I register?
RIDE THE TOUR
There are two steps to register: 1) registration form with payment and 2) setting up your fundraising page:
  1. Go to treefund.org/tourdestrees and click on the button pointing to the registration page
  2. Click “Register”
  3. Put a “1” in the “Rider” row that has the number of days you want to ride and the type of room you want (double or single). Double rooms are included with registration; single rooms are $100 per night.
  4. Scroll down and complete the rest of the form, sign the waiver, and make your payment.
  5. When you hit “Submit,” you will get an on-screen message verifying your registration. Soon afterwards, you will get an email at the email address you used to register with instructions on how to set up your fundraising page. (If you don’t see this email, check your spam folder).
  6. Follow the email’s instructions to go to http://tour-des-trees-2019.everydayhero.do/, scroll down to “Set up your fundraising page” and choose the link describing your participation. This takes you to the “Create Your Fundraising Page” page.
  7. If you already have an EverydayHero account, simply log in. If not, then put your first and last name for “Page Title” and “Your Name.” The “Raise Target” will automatically fill in with your fundraising minimum for the number of days you’re riding. Agree to the Terms of Service and create your account with Facebook or an email/password. IMPORTANT: Use your name in the title of your fundraising campaign, ideally alone, or at least first in your campaign title (e.g. “Billy Hammerhead’s Tour des Trees des Kentucky 2019”). People will not be readily able to search for and support you if you do not prominently include your name here, and you want prospective supporters to find you right away!
  8. Follow the prompts to upload a photo of yourself, customize your story (i.e., tell us why you’re riding), share your page on social media, and, if you wish, donate to kickstart your campaign. NOTE: When you or others donate to your ride, after you input the donation amount, there is a checkbox asking if you’d like to cover the donation/processing fees. This is completely your choice if you’d like to do this.
  9. When your fundraising page is complete, click “Join an Existing Team” and choose your team. NOTE: You may “Create a New Team” if you wish, but by doing so, you automatically become the team captain with additional responsibilities. If you want to be part of a team that’s not listed, please contact Maggie Harthoorn before establishing that team.
  10. Note that you can post an update to your fundraising page at any time. The system links with Fitbit, Strava, and Map My Fitness apps, so as you train for the ride, post those workouts to show your supporters how you’re working towards your goal! Contact Maggie Harthoorn if you need help linking your fitness tracker with your page.
CREATE YOUR OWN VIRTUAL TOUR
  1. Go to treefund.org/tourdestrees and click on the button pointing to the registration page
  2. Click “Register”
  3. Put a “1” in the “Virtual Participant” row.
  4. Scroll down and complete the rest of the form, sign the waiver, and make your payment.
  5. When you hit “Submit,” you will get an on-screen message verifying your registration. Soon afterwards, you will get an email at the email address you used to register with instructions on how to set up your fundraising page. (If you don’t see this email, check your spam folder).
  6. Follow the email’s instructions to go to http://tour-des-trees-2019.everydayhero.do/, scroll down to “Set up your fundraising page” and choose the “I’m participating virtually” link. This takes you to the “Create Your Fundraising Page” page.
  7. If you already have an Everyday Hero account, simply log in. If not, then put your first and last name for “Page Title” and “Your Name.” The “Raise Target” has a default of $500, but you can change it to the level you want once your page is established. NOTE: The Raise Target on your fundraising page on August 30, 2019, is the amount you are committing to raise, and the amount for which you will be held accountable. Agree to the Terms of Service and create your account with Facebook or an email/password. IMPORTANT: Use your name in the title of your fundraising campaign, ideally alone, or at least first in your campaign title (e.g. “Billy Hammerhead’s Tour des Trees des Kentucky 2019”). People will not be readily able to search for and support you if you do not prominently include your name here, and you want prospective supporters to find you right away!
  8. Follow the prompts to upload a photo of yourself, customize your story (i.e., tell us how you’re participating and why), share your page on social media, and, if you wish, donate to kickstart your campaign. NOTE: When you or others donate to your ride, after you input the donation amount, there is a checkbox asking if you’d like to cover the donation/processing fees. This is completely your choice if you’d like to do this.
  9. As a Virtual Participant, you can join a team! When your fundraising page is complete, click “Join an Existing Team” and choose your team. NOTE: You may “Create a New Team” if you wish, but by doing so, you automatically become the team captain with additional responsibilities. If you want to be part of a team that’s not listed, please contact Maggie Harthoorn before establishing that team.
  10. Note that you can post an update to your fundraising page at any time. The system links with Fitbit, Strava, and Map My Fitness apps, so we strongly encourage you to link your app and show your supporters the progress of your Virtual Tour! Contact Maggie Harthoorn if you need help linking your fitness tracker with your page.
VOLUNTEER OR WORK THE TOUR (STAFF, CONTRACTORS, ETC.)