FAQs: Registration

How do I register for Tour des Trees?

  1. Complete the online registration form.
  2. Set up your fundraising page.
  3. Order your Tour des Trees jerseys using the same email address you used to register for the Tour. You will receive an email with instructions on how to order your jerseys within 7-10 days of your registration.

What are Registration Costs and Fundraising Minimums?

Tour Riders: $100 registration fee

    • $3,500 fundraising minimum for full-time (five day) riders
    • $3,000 for four days
    • $2,500 for three days
    • $2,000 for two days
    • $1,500 for one day

Volunteers: No registration fee for approved volunteers

    • No set fundraising requirement, though volunteers are encouraged to fundraise

What is included with rider registration?

Lodging

    • Double-occupancy hotel accommodations.
    • Single rooms are available for an additional fee.
    • Full-Tour accommodations are for arrival on Sunday, September 15 through the evening of Friday, September 20, 2019, with departure the following morning; space and support will be available at the host hotel for packing and shipping bicycles through 11 AM on Saturday.

Food

    • Full-Tour riders – Six breakfasts (Monday through Saturday), five lunches (Monday to Friday), five dinners (Sunday through Friday, with one night to be scheduled for “dinner on your own”).
    • Partial-Tour riders – Breakfast, lunch and dinner each day you ride, unless you ride the “dinner on your own” day.
    • Snacks, water and other hydration drinks during each day’s ride, dispensed at rest stops.

Riding Support

    • Comprehensive route maps and notes (electronic and hard copies)
    • Full SAG support
    • Luggage transfer between overnight stops
    • Professional mechanical support

Apparel/Swag

    • Official Tour jersey: Three to five-day riders receive two; one and two-day riders receive one. Please wear your official Tour jersey on the road as often as you are able, most especially at starting and ending event days, and on defined days with key community engagement events.
    • One Tour des Trees tee shirt
    • Two Tour des Trees water bottles
    • One KASK cycling helmet for full-Tour riders (Partial-Tour riders who raise $2,000 or more will receive a cycling helmet, subject to availability).

Is rider registration limited?

Yes. 2020 registration is capped at 85 full-time riders or 90 total riders, whichever comes first. Registration will close at that time. If we reach that level before the scheduled registration closure date (June 15), we will establish a waiting list. As registered riders let us know that they are unable to participate, we will move people from the waiting list to the active team. Once a rider is moved to the active team, full fundraising responsibilities and expectations will be required by the scheduled deadlines, even though such riders may have a shorter period of time to complete their fundraising. We apologize for this possible inconvenience, but we must maintain our road safety standards in terms of support vehicle to rider ratios, and we must operate within the accommodations available to us on a Tour that is largely hosted in smaller cities or rural locations with limited facilities.

What if my plans change and I can’t participate?

Notify TREE Fund immediately. Your registration fee and all donations to your campaign are non-refundable.

How do I register?
There are three steps to register: 1) registration form with payment 2) setting up your fundraising page and 3) order your Tour des Trees jerseys:
    1. Go to treefund.org/tourdestrees and click on the button pointing to the registration page
    2. Click “Register”
    3. Put a “1” in the “Rider” row that has the number of days you want to ride and the type of room you want (double or single). Double rooms are included with registration; single rooms are $100 per night.
    4. Scroll down and complete the rest of the form, sign the waiver, and make your payment.
    5. When you hit “Submit,” you will get an on-screen message verifying your registration. Soon afterwards, you will get an email at the email address you used to register with instructions on how to set up your fundraising page. (If you don’t see this email, check your spam folder).
    6. Follow the email’s instructions to go to http://tour-des-trees-2019.everydayhero.do/, scroll down to “Set up your fundraising page” and choose the link describing your participation. This takes you to the “Create Your Fundraising Page” page.
    7. If you already have an EverydayHero account, simply log in. If not, then put your first and last name for “Page Title” and “Your Name.” The “Raise Target” will automatically fill in with your fundraising minimum for the number of days you’re riding. Agree to the Terms of Service and create your account with Facebook or an email/password. IMPORTANT: Use your name in the title of your fundraising campaign, ideally alone, or at least first in your campaign title (e.g. “Billy Hammerhead’s Tour des Trees des Kentucky 2019”). People will not be readily able to search for and support you if you do not prominently include your name here, and you want prospective supporters to find you right away!
    8. Follow the prompts to upload a photo of yourself, customize your story (i.e., tell us why you’re riding), share your page on social media, and, if you wish, donate to kickstart your campaign. NOTE: When you or others donate to your ride, after you input the donation amount, there is a checkbox asking if you’d like to cover the donation/processing fees. This is completely your choice if you’d like to do this.
    9. When your fundraising page is complete, click “Join an Existing Team” and choose your team. NOTE: You may “Create a New Team” if you wish, but by doing so, you automatically become the team captain with additional responsibilities. If you want to be part of a team that’s not listed, please contact Maggie Harthoorn before establishing that team.
    10. Note that you can post an update to your fundraising page at any time. The system links with Fitbit, Strava, and Map My Fitness apps, so as you train for the ride, post those workouts to show your supporters how you’re working towards your goal! Contact Maggie Harthoorn if you need help linking your fitness tracker with your page.
    11. Visit the Voler website to order your Tour jerseys using the credit assigned to the email address you used during registration. The credit will become available within 7-10 days of your registration, and you will receive an email with additional details. Contact Maggie Harthoorn with questions.
VOLUNTEER OR WORK THE TOUR (STAFF, CONTRACTORS, ETC.)